Q1. How many A4 single function or multi-function devices within Public Health Wales?
Q2. Do you lease/rent or purchase these devices?
Q2 a. If leased/rented what is the annual lease/rent charge?
Q2 b. Who currently provides these devices to Public Health Wales?
Q3. Are these devices covered under a support and maintenance contract?
Q4. What is the length of the A4 device support contract, if any?
Q4 a. Please could you also supply the start and end dates?
Q4 b. If the devices are not covered under a support contract, how much does Public Health Wales spend on consumables in the last financial year?
Q5. What is the total mono print volume per annum?
Q6. What is the total colour print volume per annum?
Q7. What is the number of A3 capable MFD’s or Photocopiers within the
force?
Q8. Do you lease/rent or purchase these devices?
Q8 a. If leased/rented what is the annual lease/rent charge?
Q9. Are these devices covered under a support and maintenance contract?
Q10. What is the length of the A3 device support contract, if any?
Q10 a. Please could you also supply the start and end dates?
Q10 b. If the devices are not covered under a support contract, how much does Public Health Wales spend on consumables in the last financial year?
Q11. What is the total mono print volume per annum?
Q12. What is the total colour print volume per annum?
Q13. Does Public Health Wales use a managed print solution, if so, please could you identify this solution?
Q13 a. Does the solution fall under the same contract as the MFDs or A4 devices as a fully managed solution?
Q14. Which procurement route or framework was used to procure this service?
Q15. Does Public Health Wales have one or more onsite print rooms?
Q15 a. If Public Health Wales has an onsite print room, is this part of the contract for the MFDs?
Q15 b. How many staff work in the print room (s)?
Q15 c. Please can you specify the devices/brand/model numbers of the print room devices, if any?
Q15 d. If different from the MFD contract, what is the length of the print room device contract(s)?
Q15 e. If applicable, what are the start and end dates for the Print Room contract(s)?
Q15 f. If applicable, what is the annual lease/rent charge?
Q16. If separate from the MFD contract, Which procurement route or framework was used to procure this contract(s)/service?
Q17. What is the total mono MFD/copy volume per annum?
Q18. What is the total colour MFD/copy volume per annum?
Q19. Does Public Health Wales have any inbound/outbound mail solutions or service in place?
Q19 a. If so, please could you detail this solution or service?
Q20. Could Public Health Wales please confirm which content and document management solution is currently in situ?
Q21. Who is the person(s) within Public Health Wales responsible for the MFD's, print contract(s)? Please could you provide their title and their contact details.
Q22. Who is the person(s) within Public Health Wales responsible for purchasing content and document management software? Please could you provide their title, and their contact details.
Thank you for your recent request dated 27th June 2022. Please see responses below.
Q1. How many A4 single function or multi-function devices within Public Health Wales? 28 multi-function devices. The number of A4 single function devices is not held.
Q2. Do you lease/rent or purchase these devices? All single function devices are purchased. All multi-function devices are leased.
Q2 a. If leased/rented what is the annual lease/rent charge? £19,743.96 +VAT
Q2 b. Who currently provides these devices to Public Health Wales? Konica Minolta
Q3. Are these devices covered under a support and maintenance contract? Yes
Q4. What is the length of the A4 device support contract, if any? As per terms of device leases. Varying between 24, 36, 48 and 60 months
Q4 a. Please could you also supply the start and end dates? See attached spreadsheet showing all start and end dates for leased devices
Q4 b. If the devices are not covered under a support contract, how much does Public Health Wales spend on consumables in the last financial year? Answer needs to be provided for purchased devices, as all leased devices are covered under a support contract.
Q5. What is the total mono print volume per annum? This information is not held centrally and we are therefore unable to provide this information as part of this return.
Q6. What is the total colour print volume per annum? This information is not held centrally and we are therefore unable to provide this information as part of this return.
Q7. What is the number of A3 capable MFD’s or Photocopiers within the force? Same answer as question 1, 28 MFD’s as all devices have A4 and A3 capability
Q8. Do you lease/rent or purchase these devices? Leased
Q8 a. If leased/rented what is the annual lease/rent charge? Same answer as Q2a, £19,743.96 +VAT
Q9. Are these devices covered under a support and maintenance contract? Yes
Q10. What is the length of the A3 device support contract, if any? Same answer as Q4, as per terms of device leases. Varying between 24, 36, 48 and 60 months
Q10 a. Please could you also supply the start and end dates? Same answer as Q5
Q10 b. If the devices are not covered under a support contract, how much does Public Health Wales spend on consumables in the last financial year? Same answer applies as Q4 b
Q11. What is the total mono print volume per annum? This information is not held centrally and we are therefore unable to provide this information as part of this return.
Q12. What is the total colour print volume per annum? This information is not held centrally and we are therefore unable to provide this information as part of this return.
Q13. Does Public Health Wales use a managed print solution, if so, please could you identify this solution? No
Q13 a. Does the solution fall under the same contract as the MFDs or A4 devices as a fully managed solution? N/A
Q14. Which procurement route or framework was used to procure this service? N/A
Q15. Does Public Health Wales have one or more onsite print rooms? No
Q15 a. If Public Health Wales has an onsite print room, is this part of the contract for the MFDs? N/A
Q15 b. How many staff work in the print room (s)? N/A
Q15 c. Please can you specify the devices/brand/model numbers of the print room devices, if any? N/A
Q15 d. If different from the MFD contract, what is the length of the print room device contract(s)? N/A
Q15 e. If applicable, what are the start and end dates for the Print Room contract(s)? N/A
Q15 f. If applicable, what is the annual lease/rent charge? N/A
Q16. If separate from the MFD contract, Which procurement route or framework was used to procure this contract(s)/service? N/A
Q17. What is the total mono MFD/copy volume per annum? This information is not held centrally and we are therefore unable to provide this information as part of this return.
Q18. What is the total colour MFD/copy volume per annum? This information is not held centrally and we are therefore unable to provide this information as part of this return.
Q19. Does Public Health Wales have any inbound/outbound mail solutions or service in place? No
Q19 a. If so, please could you detail this solution or service? N/A
Q20. Could Public Health Wales please confirm which content and document management solution is currently in situ? YSoft SAFEQ Print Management
Q21. Who is the person(s) within Public Health Wales responsible for the MFD's, print contract(s)? Please could you provide their title and their contact details. Scott Thomas, Compliance Officer. Scott.Thomas2@Wales.nhs.uk
Q22. Who is the person(s) within Public Health Wales responsible for purchasing content and document management software? Please could you provide their title, and their contact details. Scott Thomas, Compliance Officer. Scott.Thomas2@Wales.nhs.uk
If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request a review of the decision, you should write to the Corporate Complaints Manager, Public Health Wales NHS Trust, 3, Number 2, Capital Quarter, Tyndall Street, Cardiff, CF10 4BZ.
If you are not content with the outcome of your complaint or review, you may apply directly to the Information Commissioner for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by the Trust. The Information Commissioner can be contacted at:
Information Commissioner for Wales
2nd Floor
Churchill House
Churchill Way
Cardiff
CF10 2HH
Telephone: 029 2067 8400
Email: wales@ico.org.uk