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FOI 974 - Contract Register


Information Requested:

The FULL contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:
1.       Contract Reference -Unique reference number associated with the contract.
2.       Contract Title
3.       Procurement Category –Please state the category name of the contract, I wish to know the category the contract is under.
4.       Supplier Name
5.       Spend (Total, Annual or contract value)
6.       Contract’s Duration
7.       Contract’s Extensions
8.       Contract’s Start Date
9.      Contract’s Expiry Date
10.    Contract Description [Please provide me with as much detail as possible.]
11.    Contact Owner (Person that manages the contract register)
12.    CPV codes/Pro-Class
Contract Data/API Contact Details
1.       Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.
 (Meaning of API “a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.”)

1.       If the organisation has a CRM system or a similar system, there should be a facility to download and extract contract data.
2.       You may forward me a Weblink to a portal to download the contract register, please make sure all the organisation’s contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all their contracts.
3.       For those organisations planning to make an exemption around spend, the spend information I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.
Please provide me with the contract’s register file in an excel format.

Information provided for the answer:

Thank you for your recent request dated 18 August 2022.
Public Health Wales do not hold a centralised contract register, this rests with individual departments who manage these contracts locally.
NHS Wales Shared Service Partnership hold a register of contracts for Public Health Wales that are over £25k, which is attached.  
Please note: Bravo is our E-Tendering Online Portal
SQA – Single Quote Actions
STA – Single Tender Actions
Responsibility for the contacts register lies with the Integrated Procurement Team at NHS Wales Shared Service Partnership.  Please direct any further queries in regards to procurement to the Assistant Head of Procurement via the contact details below.
I hope that this information is of assistance.


If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request a review of the decision, you should write to the Corporate Complaints Manager, Public Health Wales NHS Trust, 3, Number 2, Capital Quarter, Tyndall Street, Cardiff, CF10 4BZ.

If you are not content with the outcome of your complaint or review, you may apply directly to the Information Commissioner for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by the Trust. The Information Commissioner can be contacted at:

Information Commissioner for Wales
2nd Floor
Churchill House
Churchill Way
CF10 2HH

Telephone: 029 2067 8400