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Workplace/Workforce Risk Assessments

Businesses that are permitted to operate, or premises that are allowed to open, must do so safely in a way that complies with the Coronavirus Regulations, in addition to other legal obligations imposed on employers (such as health and safety legislation).

This is a short summary of the three key steps all those responsible for work in Wales should implement to help us Keep Wales Safe – together. It complements all other guidance.

1. Carry out a coronavirus risk assessment

Carrying out a specific coronavirus risk assessment continues to be a legal requirement for businesses and other organisations in Wales. Despite other regulations being relaxed, you must assess the risk of exposure to coronavirus and use this as the basis for doing what is reasonable to minimise that risks. When doing the assessment you should engage in meaningful discussions with staff and/or their recognised trade union and share the results. You should have particular regard to whether the people doing the work are especially vulnerable to COVID-19 (those that have been shielding or are in the increased risk group).

2. Provide information to employees and those visiting your premises

You should tell staff and visitors about the risk of exposure to coronavirus at your premises and what is being done to minimise it, including what actions they need to take. Although this can be done orally, using signage is important as it informs visitors and reminds staff of what they should do (examples include physical distancing, following a one-way system, washing hands and wearing a face covering).

3. Take reasonable measures to minimise the risk of exposure to coronavirus

To help keep people safe, you must ensure that reasonable measures are taken to minimise the risk of exposure to, and the spread of, coronavirus at your premises. Using your risk assessment as the starting point you should consider what can reasonably be done to minimise those risks such as:

  • physical distancing
  • limiting face-to-face interaction
  • changing the layout of your premises to facilitate physical distancing and to limit face to face interaction
  • limiting the number of people who are present on your premises, for example by allowing people to work from home or reducing the number of visitors who can attend
  • limiting the amount of time people are present on your premises
  • using outdoor parts of your premises instead of indoor parts
  • improving ventilation
  • using physical barriers
  • reducing the chance of staff or visitors putting others at risk by encouraging or requiring testing and/or vaccination
  • improving hygiene, including providing hand sanitisation products or hand washing facilities for people when they enter and leave the premises
  • providing personal protective equipment and ensuring it is worn correctly, including requiring face coverings to be worn by visitors as well as staff
  • ensuring that employees who are required to self-isolate are allowed
  • keeping records of who is on your premises, and taking visitors’ contact details, to help the Test, Trace, Protect system

Failing to take reasonable measures to minimise exposure to coronavirus is an offence in Wales. Breaking the law could lead to you being served with a Premises Improvement Notice or Premises Closure Notice. You may also be fined.

For a more detailed explanation of each step please click here

COVID-19 Workplace Risk Assessment Guidance

As an employer, you must protect people from harm. This includes taking reasonable steps to protect your workers and others from COVID-19. The Health and Safety Executive has developed a COVID-19 risk assessment which will help you manage risk and protect people. Throughout this risk assessment you must:

  • Identify what work activity or situations might cause transmission of the virus. 
  • Think about who could be at risk. 
  • Decide how likely it is that someone could be exposed. 
  • Act to remove the activity or situation, or if this isn’t possible, control the risk. 

When completing your assessment make sure you talk to your workers and their representatives to explain the measures you are taking. They can also provide valuable information on how you could control the risks

You can use this document to help you make sure you have covered what you need to keep workers and others safe. Once you have completed your risk assessment you will also have to monitor to make sure that what you have put in place is working as expected.

To view the risk assessment click here.


COVID-19 workforce risk assessment tool

Employers have a duty of care to protect employees’ health and safety at work and this includes understanding if they are in a higher risk category from COVID-19. This duty of care includes ensuring an equitable approach for all staff regardless of ethnicity or any other protected characteristics.

The COVID-19 Workforce Risk Assessment Tool can be used in any workplace. The Tool asks a number of questions designed to identify who is at higher risk from Covid-19. It asks questions about health, weight and ethnicity, which may increase risk of serious illness following an infection with Covid-19.

COVID-19 Occupational Health and Clinical Practitioner Risk Assessment Guidance

In the light of COVID-19, all occupational health (OH) services will need to update previous risk assessments and put in place suitable and sufficient measures to protect both OH staff and service users.

Society of Occupational Medicine (SOM) and the Faculty of Occupational Medicine (FOM) have developed guidance which sets out a range of factors to consider in relation to face to face clinical services. This is being provided now, primarily to allow OH providers time to prepare the very best safeguards for its workforce in advance of a future return to more widespread face to face work.

There is also an awareness that there may be some exceptional cases where individual employees do need to be seen sooner; where there is a clear justification for this, a detailed risk assessment process will be essential. Equally some very high risk safety critical industry sectors may be required to return to face to face work sooner than others. The aim must be to keep both OH and client workforces as safe as possible.

For more information click here.

Click here to view the presentation provided by SOM.